Senior Executive Assistant

Contract details

To start immediately, no later than 19 April 2022

Full time (40 hours/week)

5.6 weeks annual leave + non-contractual 2 weeks at Christmas + shorter hours during student breaks

Overview

Reporting to the Head of School, the Senior Executive Assistant will be responsible for providing an efficient and effective running of the Head’s office. They have a global vision of the business of the school attending all board and sub-committee meetings to take minutes. They are entrusted with delegated responsibility across a wide range of areas and responsible for regularly liaising with all members of the school community.

The Senior Executive Assistant will liaise with and supervise the Primary and Secondary office Assistants of the school.

Key Responsibilities 

• Act as first line contact for the Head of School
• Assist the Head of School in maintaining a smooth-running and efficient office by dealing with all administrative functions and anticipating and scheduling regular events and meetings
• Manage the Head’s diary and appointments
• Take the minutes for all of the Board and sub-committee meetings
• Communicate and produce information to members of the academic and support staff as appropriate
• Organise the logistics and communications of certain groups’ visits (AEFE, CIS, ISI,etc)
• Be responsible for the general communication at school-wide level
• Support with the school website, particularly the Board Portal
• Undertake any ad-hoc duties as requested by the Head
• Demonstrate professional flexibility (flexible hours).

Why work with us?

• An international school 'Outstanding’ in Personal development, behaviour & welfare, and Sixth form provision, where you will join a very strong team of highly qualified and experienced teaching and support team
• A welcoming and innovative environment in which to teach and learn
• A vibrant location, easily accessible by Underground
• Generous reward and benefit package (see below)

Benefits

We can offer you a range of benefits, including:

• Additional annual leave
• Free 3-course meal cooked fresh in our kitchen everyday, equivalent to £1,500/annum non taxable
• Fantastic work spaces and resources
• Professional development opportunities (internal and external)
• Enhanced paternity/maternity/parental leave
• Enhanced sick leave scheme to support you when you need it most
• Perkbox account paid for by the school
• Cycle to work scheme vouchers
• Free hot drinks throughout the day
• Social events and staff parties

What we are looking for

• Bilingual English/French
• Able to respect utmost confidentiality regarding all information relating to this post
• Experience of managing extensive and diverse workload
• Confident communicator, with excellent written and verbal communication skills in both languages
• Organised, with an ability to self-plan and prioritise workloads, along with planning work schedules for others
• Able to work alongside all members of staff with the ability to show tact, diplomacy and professionalism at all times
• Ability to touch type
• High level of IT skills including Word and Excel. Knowledge of Google Docs preferable
• Ideally training as a clerk.

This job description sets out the duties of the post at the time it was drawn up. The post holder may be required from time to time to undertake other duties within the School as may be reasonably expected, without changing the general character of the duties or the level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.

It is a requirement that all staff work in a flexible manner compatible with their jobs and in line with the objectives of the Lycée International de Londres. Please note that the job description for this position may be reviewed and amended to incorporate the future needs of the Lycée.