Junior Personal Assistant

Contract details

To start immediately

Full time (40 hours/week)

5.6 weeks annual leave + non-contractual 2 weeks at Christmas 

Overview

Reporting to the Senior Executive Assistant to the Head of School, the successful candidate will support them to provide an efficient and effective running of the Head’s office. 

Key Responsibilities 

• Act as first line contact for the Head of School
• Assist the Senior Executive Assistant in maintaining a smooth-running and efficient office by dealing with all administrative functions and anticipating and scheduling regular events and meetings
• Manage the Head’s diary and appointments
• Assist with communication to the community and external stakeholders 
  
• Organise the logistics and communications of certain groups’ visits (AEFE, CIS, ISI,etc)
• Undertake any ad-hoc duties as requested by the Head

Why work with us?

• An international school 'Outstanding’ in Personal development, behaviour & welfare, and Sixth form provision, where you will join a very strong team of highly qualified and experienced teaching and support team
• A welcoming and innovative environment in which to teach and learn
• A vibrant location, easily accessible by Underground
• Generous reward and benefit package (see below)

Benefits

We can offer you a range of benefits, including:

• Additional annual leave
• Free 3-course meal cooked fresh in our kitchen everyday, equivalent to £1,500/annum non taxable
• Fantastic work spaces and resources
• Professional development opportunities (internal and external)
• Enhanced sick leave scheme to support you when you need it most
  
• 70% contribution to Cash Health Plan
• Cycle to work scheme vouchers
• Free hot drinks throughout the day
• Social events and staff parties

What we are looking for

• Native level English, ideally some knowledge of French
• Able to respect utmost confidentiality regarding all information relating to this post
• Experience of managing a diverse workload
• Confident communicator, with excellent written and verbal communication skills
• Organised, with an ability to self-plan and prioritise workloads, along with planning work schedules for others
• Able to work alongside all members of staff with the ability to show tact, diplomacy and professionalism at all times
• Ability to touch type
• High level of IT skills including Word and Excel. Knowledge of Google Docs preferable
• Ideally training as a clerk.

This job description sets out the duties of the post at the time it was drawn up. The post holder may be required from time to time to undertake other duties within the School as may be reasonably expected, without changing the general character of the duties or the level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.

It is a requirement that all staff work in a flexible manner compatible with their jobs and in line with the objectives of the Lycée International de Londres. Please note that the job description for this position may be reviewed and amended to incorporate the future needs of the Lycée.