Facilities & Premises manager

Overview

The Facilities & Premises manager is responsible for supporting the COO in the effective day-to-day running of the School. He/She takes the lead management role on all Facilities and Premises issues encompassing Cleaning and Health and Safety (H&S) management. Experience of Security is desirable. He/She ensures that Health and Safety legislative compliance relating to people (staff, students and visitors) and property are met. 

Our Motto 

Great companies don’t hire skilled people and motivate them, they hire already motivated people and inspire them. We can teach you the skills, but we can't change your attitude. We are looking for positive, hard working and diligentand people to join our team. 

Benefit scheme 

We take great care of our most valuable asset - our team: 

• 5.6 weeks holiday + approximately 2 additional weeks at Christmas 
• Free 3-course meal daily, equivalent to £1,500/annum nontaxable
• Work phone
• Free hot beverages & fruit
• Discount at nearby businesses
• Weekly language classes (French and/or English) paid for by the school
  
• An opportunity to grow professionally including professional development oppoertunities
• Tuition remission 30%
• Spacious and well equipped social spaces for staff (games room, roof terrace etc)
  

Key Responsibilities and Accountabilities 

• Lead and manage the Premises team to deliver a safe and effective service for the students and staff;
• Oversee the external cleaning contractor, planning the annual cleaning programme, day to day and event cleaning;
• Ensure that effective systems are in place for site security and safety;
• Act as the principal point of contact for contractual issues for premises related contracts including site maintenance, plant maintenance, fire, intruder, CCTV and door access systems;
• Manage the annual operating budgets for all ‘premises‘ budget codes e.g. furniture, utilities, security, grounds maintenance etc.
• Ensure that all policies and procedures related to H&S are relevant, complied with and regularly reviewed;
• Ensure that the school buildings meet H&S standards and that facilities comply with central and local government legislation;
• Provide advice and guidance to managers and staff on H&S matters;
• Prepare H&S information for the Finance and H&S Board committees;
• Play the lead role in fire evacuation duties;
• Oversee the critical incident and disaster recovery plan, ensuring that the School administration could recover its working efficiency promptly in case of an emergency;
• Act as project leader/coordinator for all capital building and grounds works;
• Act as the School representative at any premises contractor meetings and report back as necessary;
• Prepare report information for the senior leadership team to make recommendations, or seek approval for any proposed building or refurbishment projects;
• Undertake specific related-projects which could include:

- forward planning exercises 

- Investigations into energy saving and efficiency measures

- improved service delivery options

- budgetary savings and value-for-money exercises

• Any ad-hoc tasks requested by management.

Education & Experience Required 

• Ideally speaks English and French
• 3 years experience on a school site
• Willingness and interest to remain hands on
• Leadership Skills including managing performance, conflict management
• Experience in negotiating and working with suppliers
• Strong problem solving skills
• Ability to work in a team environment
• Ability to quickly establish good working relationships
• Ability to work on own initiative, prioritise work, handle pressure and meet deadlines
• Cultural awareness and excellent interpersonal skills
• Highly organised
• Production and planning skills
• Ability to manage time and workload effectively
• Excellent communication skills, written and verbal
• Attention to detail
• Ability to engage and motivate others
• Drive to achieve results

Desirable Experience/qualifications 

• NEBOSH
• Experience of leading on security: 

-Manage the external Security team, taking responsibility for the rotas, cover and their training and management on site with the aid of a security supervisor;

-Investigate any breaches of physical security. Recommend ways of making improvements and act as an adviser to senior management on security issues.

Lycée International de Londres Winston Churchill is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity and overseas police checks from any countries a candidate has lived for longer than three months since the age of 18. 

Lycée International de Londres Winston Churchill is an equal opportunities employer.